Engineering Office Management
An integrated system for managing engineering consulting offices and companies. The system manages the whole place from managing customers and their data, managing and supervising projects and their implementation stages, following up on papers and engineering designs, and even managing personnel affairs, accounts, meetings and tasks and following them up.
You will get:
1. Engineering Works Management
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Customer data and communication history, supported by automatic reminders and notifications. This enhances customer relationships by improving communication and management, ensuring effective and timely service delivery to boost customer satisfaction and loyalty.
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Save time with pre-built templates for commonly used forms, and further simplify the process with digital signatures and approvals for seamless documentation management.
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Our system offers a simplified process for obtaining and managing building licenses and permits, with automated updates and reminders for seamless license renewals and compliance checks.
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Effortlessly add contracts to your projects, enabling installment plans and seamless payment collection.
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Monitor your project's progress with ease, breaking it down into manageable stages. Assign a dedicated administrator engineer to oversee each stage for streamlined management and accountability.
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Stay on top of all your processing transactions, including municipal ones, with our system's real-time alerts for any incomplete transactions. Never miss a step in the process again.
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Print forms and contracts directly from the system for quick and convenient access to all necessary documentation.
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Easily manage and oversee all installation contracts to ensure smooth and efficient project execution.
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Efficiently manage and track all maintenance contracts to ensure consistent and reliable service delivery.
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Effortlessly create and manage additional work orders beyond the initial scope, with real-time cost tracking and invoicing for seamless project management.
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Schedule and manage maintenances and visits with ease, featuring alerts for any overdue appointments to ensure timely service.
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Utilize advanced scheduling tools for seamless planning and management of repair and maintenance tasks, with automated reminders and notifications to ensure timely maintenance and minimize downtime.
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Utilize advanced scheduling tools for seamless planning and management of repair and maintenance tasks, with automated reminders and notifications to ensure timely maintenance and minimize downtime. Maintain comprehensive records of site visits, inspections, and checks, while enabling real-time updates and reporting for all site activities.
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Our system provides real-time tracking of project progress, deadlines, and resource allocation, alongside accurate monitoring of project costs, revenues, and profitability.
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Integrated invoicing and billing system simplifies financial management.
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Seamless Invoicing & Payment Reminders via WhatsApp: Our Software enhances your business by automatically sending invoices as PDF files to customers via WhatsApp or Email, ensuring quick and secure transaction confirmations.
Additionally, the system sends automated WhatsApp reminders for pending payments, helping you improve cash flow and reduce overdue invoices effortlessly.
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The system contains the latest forms and government papers
2. HR Management
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Define additions and continues additions
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Define deductions and continues deductions
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Administrative decisions, all users will get notified immediately on their mobile and computers
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Define multiple shifts for each branch and assign them to the employees
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Automatic attendance read from attendance devices, with the capability of manual updating
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Overtime
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Official holidays screen
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Custodes. Define your custodes types, custodes, and assign them to employees
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Custodies. Custom attributes for each custody type, like, if car, plate number, model, year, ...
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End of service, the system will calculate everything for you
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Employees complaints management, with notifications of not closed complaints
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Promotions and job title changes
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Employees licenses. Add their licenses and get notification before expire date
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Salary changes
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Employee contracts. Get notified before they end
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Define your departments and job titles
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Meeting management system. Add meetings and define their participants, discussion points, the meeting can be with or without voting
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Meeting management system. Determine the place or online meeting link and share it with the participants
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Meeting management system. Participants will be notified before meeting start
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Meetings. Define your own meeting types to categorize your meetings
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Vacations. Annual, custom, and encashments vacations
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Sick leaves. Define your own deductions and customize it for each employee. The system will tell you how much the consumption and remaining
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Each branch can have its own HR configurations, this will be handy if the business has branches in other countries with different laws
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Payroll. The system will calculate everything for you and give you summary and details for all its components
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Define the types of achievements, rewards, violations, and penalties to later use them in evaluating each of the branch employees, with the possibility of adding/deducting a financial amount or workdays
3. Accounting
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Transfer money between financial accounts with control of the conversion factor while transferring
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Define your payments types
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Collect all your payments from one page
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Invoice installments, the system will distribute them for you over months and you can adjust and reschedule anytime later
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Define your payment methods and divide the receipt' payment upon them
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Track all your financial transactions and view its source with 1-click
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Banking contracts with monitoring of principal payments and profit payments.
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Create expenses lists and expense them later
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Define your expense types
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Determine which financial account to expense from
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Automatic financial deduction after expense
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Each branch has its own expenses
4. Basics
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Sending instant notifications to the employees on their computers and mobiles
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Add and assign them to employees, create sub-workflows, add notes, link them to their sources, like adding workflow for an invoice, expense, ...
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Searching in all attachments that uploaded anywhere in the system from one screen
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Adding notes for your work. You can make a ready-made suggestions list and choose from it instead typing to make it even easier
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Defining your own tasks categories
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Advanced audit system that tracks all operations done by employees, who made it?, when did it happen? and from where?
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Add your tasks and assign them to your employees, the task can be assigned to one employee or more. You can make it repeated tasks which can be repeated for number of occurrences, or to specific date. You can attach files, add notes, add online meeting link, and Google location
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Let the system reminds you with your task by telling it when to send notifications, like 1-day before a task, also you will get a dashboard that tells you which tasks you have today, tomorrow, this week, this month. Also you will get charts indicate tasks statuses, how many finished, how many late. Tasks distributions on employees, and more ...
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Creating authorization groups and assigning them to users to get control on all operations
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Advanced automatic services that do thing for you, like maintaining the file system, sending notifications, and more...
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Multi-branches capability, you can add users for each branch. Admins can get access to all/some branches
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Chatting like WhatsApp, you can create groups and employees can talk to each others and send attachments, videos, documents, images and even record voices. You have full access to these chat' messages Get your own chat like WhatsApp, you can create groups and employees can talk to each others and send attachments, videos, documents, images and even record voices. You have full access to these chat' messages
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Controlling Arabic interface, you can change words, messages, anything on the screen with instant update
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Defining your own tasks statuses, like started, in progress, finished, ...
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Controlling printings and reports. With our advanced report designer, you can modify your prints and reports, you can even create your own reports and prints with yourself
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Send Emails and SMS directly from the system
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Control the look of your Emails, like the header, footer, receipt, invoice, ...
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You can specify an expiration date for the attached files, such as a passport photo, and the system will alert you when its date approaches
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Sending notifications to users that reach them via mobile phones and computers, they can be sent immediately or set a time for the system to send them later
